Almost Real Things (ART) is expanding the team and looking for a highly passionate, talented and proven candidate to oversee and manage our ART venues and team. You are the leader for our team, ensuring that all deliverables are met and everyone feels good in their independent roles.
Part-Time 1099 Contractor: $26–30/hr based on experience, 20–30 hrs/wk
Begins with a 1-month training period
Ability to set your own general schedule for administrative hours outside of core event needs (an average of 1 event per week)
Hours can fluctuate higher during peak event times
Description
Anticipate the needs of ART staff facilities and events and implement actionable steps to ensure everything runs smoothly
Delegate tasks and track deadlines and responsibilities
Strategize and implement methods to increase revenue
You are the operational anchor for our team, ensuring our venues are pristine, our events run flawlessly and our artists and guests receive top-tier hospitality
Responsibilities
Manage Operations & Communication Funnel
Serve as the primary filter for all internal and external inquiries and delegating tasks appropriately
Act as the central point of contact for staff, contractors and collaborators to streamline decision-making
Ensure everyone understands their role, is on task and kept in the loop
Manage ART staff and contractors
Oversee roles and responsibilities within the ART team and contractors to ensure that they are fulfilling their goals and objectives
Schedule weekly in-person meetings with:
Swathi Konduri, Oversight of ART Studios & Gallery at 2324, Social Media
Tori Martello, Operations, Oversight of ART Gallery at Canopy
Katy Ward, Social Media
Delegate responsibilities to the ART team
Create task lists in Asana and assign deadlines
Ensure deadlines are met
Hire contractors as needed for events and projects
Oversee budgets, track time, create invoices and make payments
Be the main point of contact for ART team inquiries, needs
Collaborate with Founders Natalie Earhart and Zachary Zulch and create agendas for weekly admin meetings, with updates on:
Act as the primary on-site manager during high-volume events, triaging logistics and supporting the team under pressure
Delegate tasks to ensure event deliverables are accomplished
Book contractors, vendors and additional staff as needed
Oversee artist management, volunteer coordination and marketing strategies
Oversee venue operations (FOH and BOH) for ART Studios & Gallery at 2324, ART Gallery at Canopy and the ART Bus to ensure a welcoming environment for guests and a highly organized workspace for staff and artists
Oversee rental inquiries and bookings as reported by Swathi (2324) and Tori (Canopy) to ensure proper supplies are ordered, contractors are hired and deliverables are met
Update and reconcile our overarching event calendar
Maintain an inventory spreadsheet and order supplies as needed
Oversee maintenance and venue improvements
Manage general facility maintenance and venue improvements by serving as the primary liaison with property managers, which includes overseeing the deliverables for the Creative Space Assistance Program grant
Maintain strict venue cleanliness and safety standards, overseeing turnaround and reset of spaces between events and rentals
Organize weekly cleanings of venues (including the ART Bus)
Be the main point of contact for administrative and business related inquiries
Manage inbound and outbound opportunities with quick responses, after discussion with Natalie and/or Zach as needed
Qualifications
3+ years of leadership or management experience in the service industry, venue operations, or event management
A friendly disposition, with the ability to lead by example and receive constructive feedback
Demonstrated ability to manage and mentor team members, provide constructive feedback and maintain a positive, supportive work environment
A collaborative leadership style that prioritizes team growth alongside project completion
Proficiency on the computer (Mac or PC): Google Docs/Word, Google Sheets/Excel, Google Drive, Asana, Adobe Suite is a plus—we’re willing to train the right operational leader
Hospitality-first mindset with a dedication to providing an exceptional experience for artists, renters and event attendees
Experience with de-escalation, conflict resolution and troubleshooting guest or vendor issues
Detail-oriented written and oral communication skills
A self-starter with great problem solving skills
Strong project management capabilities, leading concurrent time-sensitive projects
Ability to stand for extended periods during events and comfortably lift 30+ lbs for venue resets and supply runs
Copywriting experience is a plus
Perks
Extremely creative environment within a very supportive community
Access to ART creative studio workspace and equipment
Ability to set your own general schedule with predictable hours
Two references: name, email, phone number and how you’re connected to the reference
CDL Driver Wanted for ART Bus Tours
Are you an experienced driver with your CDL and passenger endorsement?
We run private rentals and really fun tours to art galleries in Austin and we’re looking for a few more drivers to join the team! It’s event season and our volume is ramping up so we have quite a few gigs on the table. You will not have to lead any tours but you will have a great time too.
